Project Tracker
VendMedia white label for customers
Main priority. This requires coordinated engineering work across VendMedia and the client team.
Assign a client-side engineering partner and schedule the working session.
SSO: VendHub ↔ VendMedia
The VendHub ↔ VendMedia connection is moving forward — no longer blocked.
Scope the integration and confirm the identity owner.
Stick hardware setup
Colin (Anthony’s team) has ordered the stick parts. Setup is planned for this week once they arrive.
Receive the parts and complete stick setup this week.
Sandstar deployment / OTA
After holding the screen list for 10 days, Khalil deployed the first batch this morning following Kiser’s push. The team is checking that deployment worked.
Verify the first batch, then push OTA to another 150–200 Sandstar screens. Target: all Sandstar screens online by EOD Wednesday, October 14 (not yet confirmed).
Screen sourcing / Oray
Oray outreach still has not been sent, and there has been no reply.
Send the outreach and establish a follow-up date.
Programmatic screen audit
Approximately 248 screens have been submitted for audit.
Clear the audit and hand the approved screen set into the go-live path.
Operator onboarding / Media Hub
Onboarding calls are ongoing. Fully onboarded: 65 operators, 326 locations, and 494 screens.
Continue onboarding calls and move signup-only operators into full onboarding.
Manual / frozen-form intake cleanup
Joe Natoli is seeded; monitoring aavending25 as the cleanup continues.
Review incoming records and resolve frozen-form exceptions manually.
Early access → full onboarding
Early access: 181 operators reporting approximately 2,403 machines. Fully onboarded inventory is 494 screens — about 21% of the machines claimed at signup. Roughly 1,900 remain signup-only; these are self-reported machines, not verified live screens.
Follow up with signup-only operators and validate their inventory during onboarding.
Brand pipeline / ad launch
Current opportunities: E.A. Sween (listed as an energy drink brand — product/category to confirm) and Lenny’s (protein cookies — product to confirm). Ads are blocked until more screens come online.
Confirm product details for E.A. Sween and Lenny’s, then activate ad opportunities as screen inventory comes online.
Brand analytics / reach + purchase-density packaging
Brands continue to ask for reach and purchase-density support; the source of that data is still open.
Confirm where reach and purchase data lives, then package it for sales use.
CRM writeback on meetings / emails
The Ads team completed a pass of meeting and email activity into crm.vendhubmedia.com.
Review coverage and close any remaining activity gaps.
Operator + advertiser contracts / e-sign
Operator and advertiser contracts, including e-sign, should live directly in VendHub.
Confirm who owns the contracts and e-sign build.
Mike / Jeff weekly status
Maintaining the master Google Doc and this project tracker as the live executive view.
Keep both views current ahead of the weekly review.
Screenverse readiness / warmup
Screenverse is ready. Warmup starts as soon as screens come online. Screenverse told Lucas at MicroMart that he must go through us.
Begin warmup as screens come online and keep MicroMart coordination through Vend Media.